SDARS Editors' pages

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Improvement Notice July 2013

Dear Journal Administrators,

We are excited to let you know about some recent improvements to eScholarship's journal publishing platform that should make producing and maintaining your journal easier:

Quick Submit Tool If your journal has back issues that you would like made available in eScholarship, or if you are using an external peer review/manuscript management process, there's now a quick and easy way to upload your final PDFs and assign them directly to an issue in a single step using the QuickSubmit tool. The new QuickSubmit tool is available to Journal Managers via the Configure Journal link. For a short video tutorial of how to use the QuickSubmit tool, click on the link "Using the QuickSubmit Tool to Upload Complete Issues or Back Content" in our Help Center: https://submit.escholarship.org/help/journals/#editor

Improved Guidance for Sharing & Viewing Peer Review Reports New easily identifiable help boxes (they're bright yellow) have been added to the interface to make the process for sharing reviewers' reports with authors much clearer. Likewise, similar instructions are displayed for authors, making it easier for authors to access review reports related to their submissions.

Journal Manager Control over Submitter Field In the journal submission management system, only the author who originally submitted an article (referred to in the interface as the "submitter") can check the article's status or participate in the peer review and revision processes. This has been a problem for some journals because the submitter could not be changed. This was also problematic in situations where an editor submitted an article on behalf of an author; because the editor was registered as the "submitter," the author of the article had no access to their manuscript. An improvement we recently released now gives editors the power to change the submitter for any given article so that authors can easily view the status of their submissions and participate in the peer review and revision processes. To learn more about how editors can change the submitter for an article, check out this help document: https://getsatisfaction.com/cdl/topics/an_author_for_a_journal_article_cannot_access_their_article_when_they_log_into_submit_escholarship_org

Academic Discipline Chooser eScholarship has long required authors submitting non-journal content to assign one or more discipline categories to their submissions. We've always relied on a constrained set of disciplines to provide a consistent user experience, both for authors who must assign a discipline to their submission and for readers of eScholarship content who often browse our collections by discipline category.

Until now, our journal submission system has not been in alignment with the constrained set of disciplines used throughout the rest of eScholarship; instead the system has allowed authors and editors to type any value into the disciplines field. Because consistency in the disciplines field is very important for the browsing and searching functionality of the eScholarship public display, we are pleased to announce that we have now updated the journal submission system to use the exact same discipline set used for all other eScholarship materials.

You will notice this change as it rolls out to journals over the next couple of days. Specifically you will notice that the Disciplines field for each article now allows you to select from our predefined set of disciplines. Both authors and editors will be able to select appropriate discipline categories for each article, and naturally you can select more than one if the article spans multiple categories. If an author or editor would like to assign a discipline that is not in our default set, they may do so by adding the discipline as a keyword.

Rest assured that any article that was submitted prior to this update will retain all of the discipline information previously assigned to it. Since these disciplines were previously entered in a free-text field, we've moved all existing discipline information to the keywords field.

Please feel free to reach out to us if you have questions about any of these changes, or if you need any other assistance with eScholarship.

Regards, The eScholarship Team help@escholarship.org

Correction when article list doesn't read status correctly

Dear Dr. White,

Thank you for the follow-up. It clarifies the issue tremendously. I notice you are using the "Status" field in your Manage Submissions screen. If we activate the "Last Event" field using the "Preferences" link in the Manage Submission screen, we'll see "Accept with minor revisions". I prefer using the "Last Event" field because it provides information on the the last completed work flow action for an article. Period. I find the "Status" field dicey for this reason: it provides (or tries to...) real detailed information relating to actions taken and next actions in the work flow. The "Status" field for Manu#1096: "accepted (truncated version of action taken-"Accepted with minor revisions"), ready to request author approval, waiting for checklist completion, etc.(next actions to take...)".

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